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Freedom of Information and General Data Protection Regulation

 

Privacy Notice

Subject Access Request  

Retention Policy 

 

This is Holybrook Parish Council's Freedom of Information Publication Scheme

The Chairman & Finance Committee is responsible for maintenance of this scheme, which was approved on 28 March 2011.

1. Introduction

What a publication scheme is and why it has been developed

This publication scheme commits Holybrook Parish Council to make information available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by Holybrook Parish Council.

The scheme commits Holybrook Parish Council -

  • To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by Holybrook Parish Council and falls within the classifications below.
  • To specify the information which is held by Holybrook Parish Council and falls within the classifications below.
  • To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.
  • To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
  • To review and update on a regular basis the information Holybrook Parish Council makes available under this scheme.
  • To produce a schedule of any fees charged for access to information which is made proactively available.
  • To make this publication scheme available to the public.

2. Classes of information

2.1  Who we are and what we do.
Organisational information, locations and contacts, constitutional and legal governance.

2.2  What we spend and how we spend it.
Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.

2.3  What our priorities are and how we are doing.
Strategy and performance information, plans, assessments, inspections and reviews.

2.4 How we make decisions.
Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.

2.5  Our policies and procedures.
Current written protocols for delivering our functions and responsibilities.

2.6  Lists and registers.
Information held in registers required by law and other lists and registers relating to the functions of the authority.

2.7  The services we offer.
Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.

The classes of information will not generally include:

  • Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
  • Information in draft form.
  • Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

3. The method by which information published under this scheme will be made available

The Holybrook Parish Council will indicate clearly to the public what information is covered by this scheme and how it can be obtained.

Where it is within the capability of Holybrook Parish Council, information will be provided on our website.  Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, we will indicate how information can be obtained by other means and provide it by those means.

In exceptional circumstances some information may be available only by viewing in person.  Where this manner is specified, contact details will be provided.  An appointment to view the information will be arranged within a reasonable timescale.

Information will be provided in the language in which it is held or in such other language that is legally required.  Where an authority is legally required to translate any information, it will do so.

Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.

4. Charges which may be made for information published under this scheme

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public.  Charges made by the council for routinely published material will be justified and transparent and kept to a minimum.

Charges may be made for actual disbursements incurred such as:

  • photocopying 
  • postage and packaging 
  • the costs directly incurred as a result of viewing information